Inventory

 

ABOUT INVENTORY

M3 Inventory allows the user to conduct a full or partial inventory of the library’s holdings.  A full inventory  involves scanning the entire collection during one time period. A partial inventory involves scanning portions of the collection at any time throughout the year. Inventory  compares the scanning results to the contents of the holdings database. Nine reports are generated:
 
•     Newly Found Items
•     Missing Items
•     Items with Invalid Barcodes
•     Misplaced Items
•     Loan Shelved Items
•     No Barcode Items
•     Duplicate Barcode Items
•     Out of Range(s) Items
•     Inventory Statistics
 
After the reports are compiled,  they can be printed to reconcile the inventory. The reports can also  be saved to a file to be exported from the M3 system. Inventory can be run to reconcile equipment as well.
 
If inventory cannot be completed at one time, the items  that have already been processed  can be saved and retrieved  in order to continue the inventory  process at a later  time.
 
NOTE: To assure  accurate inventory results, items  should  not be circulated or cat- aloged while  the collection  is being scanned.
 
 

INVENTORY WINDOW

The Inventory window is divided into the Barcode pane and the Inventory  pane. The Barcode pane displays the barcode files and barcodes used in the inventory procedure. The Inventory pane displays the results of the inventory procedure. Records are displayed in individual tabs: Newly Found, Missing, Invalid Barcodes, Misplaced, Loan Shelved, No Barcode, Duplicate Barcode, Out of Range(s),  and Statistics. Media type icons display in all tabs (except Statistics) alongside items that have a media type assigned.