D. Bibliographic Record Format for Records From Vendors

MARC records can be created in various formats. Book vendors that provide MARC records may store the field and subfield information differently than M3. In this case, records would require manipulation after importing to M3. In order to alleviate unnecessary record manipulation, users should request the MARC record profile described below.

MARC21 MICROLIF PROTOCOL

M3 uses the MARC21 MicroLIF Protocol, formerly known as USMARC MicroLIF Protocol. MicroLIF is an abbreviation for Microcomputer Library Interchange Format, a specific implementation of the MARC21 format incorporating library holding information. This format utilizes the MARC21 852 Location field for local holdings information. Each record must have one 852 field for every copy or volume purchased. The configuration of the 852 field should be as shown in Table D.1.

TABLE D.1

MARC 852 Location Field

Description	Subfield	Example
Location	a	YPWG
Sublocation or Collection	b	Reference
Classification Part	h	398.2
Item Part	i	AND
Call Number Prefix	k	REF
Call Number Suffix	m	v.3
Copy Number	t	c.2
Barcode	p	YPWG001234
Price*	9	p19.95usd

*852#9 should contain p, followed by the decimal price, followed by the ISO cur- rency code for the currency with which the item was paid.

NOTE: It is not acceptable for the entire call number to be stored in 852#h; it must be split into the appropriate subfields (h, i, k, m).

Libraries that catalog as part of a district or region should prepare their records in the same manner, with the exception of subfields a and b. In this case, 852#a should contain the district or region code and 852#b should contain the individual library or building code. An example of district or regional cataloging of the 852 field is shown in Table D.2.

TABLE D.2

MARC21 852 Location Field for District/Regional Cataloging

Description	Subfield	Example
Holding Symbol	a	FEH*
Sublocation or Collection	b	SRS**
Classification Number	h	398.2
Cutter (Author Letters)	i	GRI
Call Number Prefix	k	REF
Call Number Suffix	m	v.3
Barcode	p	SRS0012345
Price	9	p19.95usd

*Abbreviation for Franklin-Essex-Hamilton BOCES School Library System.

**Abbreviation for Salmon River Secondary School.

NOTE: The 852 field formats shown above apply to Mandarin 2.80e and M3 users.