Deleting and Undeleting Records
For precautionary reasons, deleting records is a two-step process. You must first mark records for deletion, then purge the marked records. You can undelete records marked for deletion unless they have been purged.
Step 1: Marking Records for Deletion
You can quickly tell when a bibliographic, holding, patron, or authority record has been marked for deletion. In a brief record format in the Cataloging window, marked records display in red. In a full MARC record, the Mark for Deletion check box is selected and the record status code in the Leader field is d. (This does not apply to picture records.)
From the Brief MARC Record List
Note: Use this method to delete picture records.
Note: You cannot use this method to delete picture records.
To mark records for deletion while viewing the brief record list:
1. Select the check box by each record you want to delete. Or, to delete all records in the list, on the Edit menu, select the type of record you want to delete, and then click Select All Records. This places a check mark by all brief records in the list.
2. On the Edit menu, select the type of record you want to delete, and then click Delete Selected Records. The selected records display in red.
From the Full MARC Record
To mark a record for deletion while viewing its full MARC record:
• Select the Mark for Deletion check box.
OR
• Double-click the Leader field to display the Fixed Field 000 dialog box.
Click the Record status arrow and click d. Click OK to save your changes. This selects the Mark for Deletion check box and displays the corre- sponding brief record in red.
Step 2: Purging Records Marked for Deletion
Warning: You cannot undo the Purge Deleted Records command; records are permanently removed.
To purge records marked for deletion:
On the Edit menu, select the type of records you want to purge, and then click Purge Deleted Records. This removes all records marked for deletion from the system.
Undeleting Records
You can undelete records marked for deletion unless they have been purged. To undelete records:
1. Select the check box by each deleted record you want to undelete. (Deleted records appear in red.)
2. On the Edit menu, select the type of record you want to undelete, and then click Undelete Selected Records. This removes the check mark by the records and changes the color of the records to black.
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