M3 Inventory allows the user to conduct a full or partial inventory of the library’s holdings. A full inventory involves scanning the entire collection during one time period. A partial inventory involves scanning portions of the collection at any time throughout the year. Inventory compares the scanning results to the contents of the holdings database. Nine reports are generated:
• Newly Found Items
• Missing Items
• Items with Invalid Barcodes
• Misplaced Items
• Loan Shelved Items
• No Barcode Items
• Duplicate Barcode Items
• Out of Range(s) Items
• Inventory Statistics
After the reports are compiled, they can be printed to reconcile the inventory. The reports can also be saved to a file to be exported from the M3 system. Inventory can be run to reconcile equipment as well.
If inventory cannot be completed at one time, the items that have already been processed can be saved and retrieved in order to continue the inventory process at a later time.
NOTE: To assure accurate inventory results, items should not be circulated or cat- aloged while the collection is being scanned.
INVENTORY WINDOW
The Inventory window is divided into the Barcode pane and the Inventory pane. The Barcode pane displays the barcode files and barcodes used in the inventory procedure. The Inventory pane displays the results of the inventory procedure. Records are displayed in individual tabs: Newly Found, Missing, Invalid Barcodes, Misplaced, Loan Shelved, No Barcode, Duplicate Barcode, Out of Range(s), and Statistics. Media type icons display in all tabs (except Statistics) alongside items that have a media type assigned.
